Terms & Conditions
The AICR International Congress Meeting 2019 (“Congress”) is being held from 23 January to 27 January 2019 in London, United Kingdom and is being organised by AICR London (“Organiser”)
All bookings are to be made through the online booking tool on the event website aicr-congress.com. All congress registration fees (“fees”) will be paid directly to the organiser as indicated in the “Packages” section.
The participation fees will include VAT and taxes and are quoted per person. For children’s policy, please contact the organiser directly at email@example.com
Please note that the organiser is unable to guarantee these rates or the availability after the final deadline on 7 January, 2019
Please note that the 4-night package does not include dinner on Wednesday, 23 January 2019, as this is planned exclusively for David Campbell Trophy finalists, jury, actors, the international committee and section presidents
Payment can be made by credit card or by bank transfer in GBP. For the bank transfer option, the full amount must be received two weeks after booking at the latest. If the fee is not received within 2 weeks, the booking will be cancelled and the participant will have to rebook. For bookings made in December, the full amount must be received prior to 7 January 2019.
Lincolnshire PE23 5JH
Account name: AICR Congress London 2019
Sort code: 40-43-02
Account number: 61227947
BIC (Swift) HBUKGB4156G
Please include “MEMBER’S NAME – SECTION” in the payment reference of the bank draft.
Please note: Bank charges cannot be included in the package fee. The participant is responsible for paying the bank charges and submitting the payment in such mode, that the organiser is credited with the full amount of the package. Any shortages from bank charges will be invoiced to the participant and will have to be settled additionally.
Upon payment of the participation fees, a confirmation and receipt of the participant’s total payment will be sent by email.
Package Availability and Booking Deadlines
The packages will be available as follows:
Early Bird Package: book by 31 October 2018
Winter Package: book between 1 November 2018 and 30 November 2018
Full rate package: book between 1 December 2018 and 7 January 2019
Please note that the organiser is unable to guarantee these rates or the availability after the final deadline on 7 January 2019. If you would like to book the package after 7 January 2019 please contact the organiser by email firstname.lastname@example.org
Cancellation of participation must be sent by email to email@example.com (link sends e-mail). A cancellation is not valid without a confirmation from the organiser.
In case of cancellation, the organiser reserves the right to charge for any penalties based on the time of cancellation.
- Cancellations made before 1 December 2018 will result in a 10% cancellation charge
- Cancellations made between 2 December 2018 and 1 January 2019 will result in a 20% cancellation charge
- Cancellations made on or after 2 January 2019 as well as no-shows will result in a 100% cancellation fee
If you are unable to attend, the organiser will accept a stand-in replacement at no additional charge.
Please be advised that should you require a refund you must e-mail firstname.lastname@example.org with full details of your booking and reason for requesting a refund.
The participants will be booked at the Host Hotel for the duration of the congress. The hotel registration will be handled together with the registration for the Congress only for stays within the duration of the programme selected.
These prices are per person per night including service charges and taxes. Please do not hesitate to contact the organiser in case you wish to arrive earlier or depart later; the organiser will endeavour to assist you if extra accommodation is required.
Liability / Insurance / Force Majeur
The organiser cannot be held liable for any personal injury, loss or damages arising during the Congress and its related services – which include transportation, events or tours. Participants are strongly advised to arrange adequate personal insurance prior to travelling.
Should the Congress be cancelled, curtailed or adversely affected by any cause not within the reasonable control of the organiser including but not limited to war, fire, national emergency, labour dispute, strike, lockout, civil disturbance or Act of God, the organiser shall be under no obligation to refund all or part of the fee paid by the participant and shall be under no liability to the participant or any other person in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs or expenses whatsoever which may be brought against, suffered or incurred by the participant as the result thereof.
**Please note: the organiser reserves the right to amend any part of the presidium programme or arrangements as necessary.
**Please note: all information supplied by the participants, including the names of individuals will be used only for the purposes of the Congress by AICR London 2019, AICR International or the sponsors/partners of the congress and will be subject to the appropriate data protection laws of the United Kingdom.